How a Virtual Assistant Helped Soularize Scale with Impact and Ease
Case Study:
Client: Soularize – A Global Spiritual Innovation Nonprofit
Industry: Nonprofit / Events / Faith-Based Leadership
Service: Executive Virtual Assistant (via The First Pick VA Group)
Duration: Ongoing Partnership Since 2022
Industry: Nonprofit / Events / Faith-Based Leadership
Service: Executive Virtual Assistant (via The First Pick VA Group)
Duration: Ongoing Partnership Since 2022
The Challenge
Soularize is a mission-driven nonprofit that hosts dynamic, large-scale events aimed at empowering spiritual innovators around the world. With a lean internal team and growing momentum, the organization faced increasing demands across multiple areas, including:
The Solution
That’s where The First Pick VA Group came in. We paired Soularize with a skilled Virtual Assistant who became a true right-hand partner in operations and event management.
Key areas of support included:
✨ Participant & Customer Support
Managing registrations, fielding questions, and ensuring attendees received timely, helpful communication before, during, and after events.
🧭 Event Logistics & Travel
Coordinating vendor outreach, speaker travel, venue bookings, and behind-the-scenes operations so events could run smoothly.
📣 Marketing & Outreach
Creating and scheduling light-touch social media content, helping with email campaigns, and conducting market research on aligned partners and audiences.
🗓 Executive Support
Handling the Executive Director’s calendar, prepping meeting materials, and providing administrative support for internal operations and partner relationships.
The Impact
By integrating a VA into their daily workflow, Soularize was able to scale their capacity without scaling their stress. Their events became more organized, their executive team became more focused, and their overall operations became more agile.
With the VA’s help, Soularize:
Soularize is a mission-driven nonprofit that hosts dynamic, large-scale events aimed at empowering spiritual innovators around the world. With a lean internal team and growing momentum, the organization faced increasing demands across multiple areas, including:
- Participant management
- Ticketing and registration support
- Event logistics coordination
- Marketing and social media presence
- Executive scheduling and operational support
The Solution
That’s where The First Pick VA Group came in. We paired Soularize with a skilled Virtual Assistant who became a true right-hand partner in operations and event management.
Key areas of support included:
✨ Participant & Customer Support
Managing registrations, fielding questions, and ensuring attendees received timely, helpful communication before, during, and after events.
🧭 Event Logistics & Travel
Coordinating vendor outreach, speaker travel, venue bookings, and behind-the-scenes operations so events could run smoothly.
📣 Marketing & Outreach
Creating and scheduling light-touch social media content, helping with email campaigns, and conducting market research on aligned partners and audiences.
🗓 Executive Support
Handling the Executive Director’s calendar, prepping meeting materials, and providing administrative support for internal operations and partner relationships.
The Impact
By integrating a VA into their daily workflow, Soularize was able to scale their capacity without scaling their stress. Their events became more organized, their executive team became more focused, and their overall operations became more agile.
With the VA’s help, Soularize:
- Reduced response times to participant inquiries
- Improved the registration and ticketing experience
- Increased their event planning capacity
- Freed up leadership to focus on high-level strategy and vision
Client Testimonial:
*****
“Our VA has been indispensable. From participant communication to logistical coordination, she’s helped us level up across the board. We’re no longer scrambling—we’re operating with purpose and precision. The First Pick VA Group didn’t just give us help—they gave us capacity.”
*****
“Our VA has been indispensable. From participant communication to logistical coordination, she’s helped us level up across the board. We’re no longer scrambling—we’re operating with purpose and precision. The First Pick VA Group didn’t just give us help—they gave us capacity.”